Effective Date: October 2023
Thank you for choosing Swiftalent! These Terms of Service ("Terms") govern your use of the Swiftalent services, including any associated software applications and websites ("Services"). By using our Services, you accept these Terms in full. If you disagree with these Terms or any part of these Terms, you must not use our Services.
In these Terms, unless the context requires otherwise:
Swiftalent is operated by Code Bakery, a company registered in Belgium with VAT number BE0793804151. Our registered address is Bergenveld 3, 1640, Sint-Genesius-Rode, Belgium. You can contact us at contact@swiftalent.net.
Swiftalent is a SaaS solution focused on revolutionizing the recruitment process through advanced AI-powered tools. We strive to enhance the job matching experience by implementing intelligent screening for candidates and job offers. The matching is powered by both traditional machine learning algorithms as well as modern large-language and deep-learning models.
The Services are developed, maintained, and operated by Code Bakery ("Developer"). All aspects concerning billing, subscriptions, and customer services are managed by the Developer. For any issues related to billing or technical support, please contact us through our contact page or at contact@swiftalent.net.
At Code Bakery, we are committed to ensuring the security and protection of the personal information that is processed and to providing a compliant and consistent approach to data protection. We comply fully with the General Data Protection Regulation (GDPR) and have implemented robust data protection policies and procedures.
Third-Party Service Providers:
We use trusted third-party service providers to facilitate certain aspects of our Services:
We protect your data to the best of our ability until it is transmitted to these third parties. Each third-party provider is responsible for securing your data under their own privacy policies and applicable laws.
Users have the right to access, rectify, erase, restrict processing of, or object to the processing of their personal data, as well as the right to data portability. You can exercise these rights by contacting us at contact@swiftalent.net. Additionally, you can manage and delete your documents directly within the application.
International Data Transfers:
All personal data is processed and stored within the European Economic Area (EEA). However, some of our third-party service providers may process your data outside the EEA. When such transfers occur, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your personal data in compliance with GDPR.
By using the Services, you assert that you have read and agreed to be legally bound by these Terms. You must be at least 18 years of age to use our Services. If you are using the Services on behalf of an entity or individual, you represent and warrant that you have the authority to agree to these Terms on their behalf.
We may modify these Terms at any time to reflect changes to our service offerings, user feedback, or changes in law. We will notify you of any significant changes by email and by posting a notice on our website at least 30 days prior to the changes becoming effective. By continuing to access or use our Services after those revisions become effective, you agree to be bound by the revised Terms.
To access features of our Services, you are required to create an account. You must provide accurate, current, and complete information during the registration process and keep your account information updated. Each account is personal and may not be shared with any other person.
You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to notify us immediately at contact@swiftalent.net of any unauthorized use of your account or any other breach of security.
The Services provided are for your use only, as the licensed person. You agree not to misuse the Services or help others to do so by:
You retain all ownership rights in the content you submit, post, or display on or through our Services ("User Content"). By providing User Content, you grant us a worldwide, non-exclusive, royalty-free license to use, host, store, reproduce, and display such content solely for the purpose of operating, promoting, and improving the Services. The license lasts only as long as your User Content remains on our platform.
We will handle your User Content confidentially and will not disclose it to third parties except as required to provide the Services to you or as required by law.
Third-Party Processing of User Content:
We use third-party processors such as Google's Gemini API and the Azure OpenAI API to process your User Content in order to provide advanced features and functionalities of the Services, including AI-powered document analysis and matching. By using our Services, you consent to the processing of your User Content by these third parties solely for the purpose of providing the Services to you. We ensure that all third-party processors comply with applicable data protection laws and have appropriate safeguards in place to protect your personal data.
You are solely responsible for the User Content you provide and the consequences of posting or publishing it. All User Content must comply with applicable laws and regulations, including but not limited to privacy laws, intellectual property laws, and regulatory requirements. You must not upload or publish false, defamatory, harassing, or obscene material to the Service systems.
You agree to indemnify and hold Code Bakery harmless from any claims, losses, liabilities, damages, expenses, and costs (including, without limitation, attorneys' fees) arising out of or in any way connected with your User Content or your use of the Services.
We may terminate or suspend your account and bar access to the Services immediately, without prior notice or liability, if you breach these Terms or engage in prohibited activities as outlined in the "Permissible Use" section.
Upon termination, your right to use the Services will cease immediately. If your account is terminated due to a breach of these Terms, a prorated refund of any prepaid fees will be issued.
Upon termination, we will delete your User Content and personal data in accordance with our data retention policies, unless we are required to retain it by law.
The Services are provided on an "AS IS" and "AS AVAILABLE" basis without any warranties of any kind, either express or implied. To the maximum extent permitted by applicable law, Code Bakery disclaims all warranties, express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
We do not warrant that the Services will meet your requirements, be uninterrupted, secure, or error-free, or that any defects will be corrected.
To the maximum extent permitted by applicable law, in no event shall Code Bakery be liable for any direct, indirect, incidental, special, consequential, or exemplary damages, including without limitation damages for loss of profits, goodwill, use, data, or other intangible losses arising out of or relating to your use of or inability to use the Services, even if Code Bakery has been advised of the possibility of such damages.
Some jurisdictions do not allow the exclusion of certain warranties or limitations of liability for incidental or consequential damages, so the above limitations may not apply to you.
These Terms shall be governed by and construed in accordance with the laws of Belgium, without regard to its conflict of law provisions. You agree to submit to the exclusive jurisdiction of the courts located within Belgium to resolve any legal matter arising from these Terms or your use of the Services.
If any provision of these Terms is found to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of these Terms shall remain in full force and effect.
These Terms constitute the entire agreement between you and Code Bakery regarding the use of the Services and supersede any prior agreements between you and Code Bakery relating to the Services.
This Privacy Policy applies to your use of Swiftalent services and explains how Code Bakery ("we," "us," or "our") collects, uses, discloses, and safeguards your personal data when you use our website, applications, and services (collectively, the "Services"). We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
The data controller responsible for your personal data is Code Bakery, located at Bergenveld 3, 1640, Sint-Genesius-Rode, Belgium. For any data protection queries, you can contact us at contact@swiftalent.net.
We may collect and process the following categories of personal data:
We use your personal data for the following purposes and based on the following legal grounds:
We may share your personal data with third parties in the following circumstances:
International Data Transfers:
Some of our third-party service providers may process your personal data outside of the European Economic Area (EEA). When such transfers occur, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses or reliance on providers certified under the EU‑U.S. Data Privacy Framework, to protect your personal data in compliance with GDPR.
We may employ third-party companies and individuals due to the following reasons:
These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. We ensure that all our service providers are bound by contractual obligations to keep your personal data confidential and secure, and to use it only for the purposes for which we disclose it to them.
We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. When determining the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, and the applicable legal requirements.
Under the GDPR, you have the following rights regarding your personal data:
To exercise any of these rights, please contact us at contact@swiftalent.net.
We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include data encryption, regular security audits, and access controls to limit access to your personal data to authorized personnel who require it to perform their job functions.
While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security. We also ensure that our third-party service providers, such as Stripe, Auth0, Google's Gemini API, the Azure OpenAI API, and Google Cloud Storage, implement similar security measures to protect your data.
We use cookies and similar tracking technologies to enhance your experience on our Services. Cookies are small text files that are stored on your device when you visit a website. They help us remember your preferences and understand how you interact with our Services.
You can manage or disable cookies through your browser settings. However, please note that disabling cookies may affect the functionality of the Services.
Our Services are not intended for use by individuals under the age of 18. We do not knowingly collect personal data from children under 18. If we become aware that we have collected personal data from a child under the age of 18, we will take steps to delete such information promptly. If you believe that we might have any information from or about a child under 18, please contact us at contact@swiftalent.net.
We may update this Privacy Policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. The updated version will be indicated by an updated "Effective Date" at the top of this page. We will notify you of significant changes by email and by posting a notice on our website at least 30 days before the changes take effect.
If you have any questions or concerns about this Privacy Policy or our data practices—including inquiries about our third-party service providers—please contact us at:
Code Bakery
Bergenveld 3
1640 Sint-Genesius-Rode
Belgium
Email:
contact@swiftalent.net
